Managing Groups, Users and Access Rights

This page explains how to use the Yoda Group Manager to manage the users who have access to the Group’s data.

All data in a Yoda Project is stored in 2 main data folders associated with a single access Group.

The name of such an access Group, also known as a research group, always starts with “research-”. Files in a research group are only visible and accessible to users who have been granted access to that group.

Users can have three different roles in a group:

These access rights are applied to the top-level and all subfolders and files of the Research Folder.

Granting access to a group

If you are the group manager of a group, you will be able to add users to the group in the following way:

  • Navigate to the Yoda portal.
  • Log in with your email address
  • Click on the button on the top-right with your username.

Group manager
  • In the left pane of the Group Manager, select the group
  • Click on the link “Click here to add a new user to the group”.
  • Enter the email address of the user. The address must be entered entirely in lower case.
  • If the email address is new for Yoda you will have the option to create the user otherwise you add the existing user to this group.

Adding user

The added user will receive an invitation to join the connected SRAM collaboration. Most users will be able to log in with their own institutional account, if their institute is not connected to SRAM they can create an eduID (NL) account.

By default, a new user will be a regular member of the group. If you want the user to be a member with read-only access or a group manager, see below for how to change users’ roles.

Changing the role of a user in a group

If you are the group manager of a group, you will be able to alter the role of other members.

Users can have three different roles in a group:

  • Member with read-only access: is able to view or download files in the group.
  • Regular member: can view, download, upload, modify or delete files and folders in the group.
  • Group manager: is able to grant and revoke access rights for the group. Can also view, download, upload, modify or delete files and folders in the group.

In order to change the role of a group member:

  • Navigate to the Yoda portal.
  • Log in
  • Click on the button on the top-right with your username.

Group manager
  • In the left pane of the Group Manager, select the group.
  • In the right pane of the Group Manager, select the user.
  • Press one of the buttons next to the “Change role” label to change the user’s role.

Setting user rights

Note that you can only change the role of the user after they have accepted the SRAM invitation.

Revoking access to a group

If you are the group manager of a group, you will be able to revoke access to a group in the following way:

  • Navigate to the Yoda portal.
  • Log in
  • Click on the button on the top-right with your username.

![Group manager][Yoda portal](/public/manuals/yoda/gm-menu.png)

  • In the left pane of the Group Manager, select the group.
  • In the right pane of the Group Manager, select the user.
  • Click on the red “Remove user” button.

Removing user

Note that you can only remove a user after they have accepted the SRAM invitation.